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National Control
The national control
of the ICM vests in
a Board of
Directors. Members,
who have been full
members of the ICM
for no less than one
year, can be elected
by the members at
the Annual General
Meeting to be
Directors of the ICM.
The Board of
Directors is
responsible for the
running of the ICM
as a business. For
further information,
refer to section 6
of the Articles of
Association of the
ICM.
National Structure
National President
Annually the Board
of Directors elect
from their number a
Chairperson of the
Board who will also
be the National
President of the ICM.
For further
information, on the
National President
and Chairperson of
the Board of
Directors, refer to
section 8 of the
Articles of
Association of the
ICM. The role of the
National President
and Chairperson is
to guide the Board
of Directors of the
ICM and to ensure
that the ICM adheres
to the objectives
set by the AGM.
Board of Directors
The Board is made up
of no less than 3
other, nor more than
9, Directors,
inclusive of the
Chairperson, serving
in one or more of
the portfolios
listed under the
heading "Portfolios
of Directors". For
further information,
on the Board of
Directors, refer to
section 10 of the
Rules of Membership of the ICM. The role of the
Board of Directors
of the ICM is to see
to the running of
the ICM on sound
business principles.
Portfolios on the
Board of Directors
Due to the vast area
of business that
Directors must cover
the following
portfolios would be
filled under normal
circumstances, but
as the need changes
the portfolios could
change:
Director:
Administration
The Director
Administration is
responsible for all
the administration
in the ICM. This
portfolio would
include control over
the National Office
and any staff
employed by the ICM.
Director: Finance
The Director Finance
is responsible for
all financial
controls and funds
within the ICM.
Director: Education
The Director
Education is
responsible for all
formal education
under the control of
the ICM.
Director: Training
The Director
Training is
responsible for all
training in the ICM.
Director: Public
Relations
The Director Public
Relations is
responsible for all
communication from
the ICM to other
business
disciplines.
Director: Regional
Liaison
The Director
Regional Liaison is
responsible for the
communication
between the Board of
Directors and
Regional Committees.
Director: Legal
affairs
The Director Legal
Affairs is
responsible for
liaison on all laws
relating to credit.
Director: Awards and
Functions
The Director Awards
and Functions is
responsible for all
awards and functions
presented and hosted
by the ICM.
Sub-committees of
the Board
In terms of section
12 of the Articles
of Association of
the ICM, the Board
of Directors of the
ICM may appoint
sub-committees. One
such sub-committee
is the Sub-committee
on Conduct as
provided for in
section 12.1 of the
Articles of
Association of the
ICM. Due to the
demands of
Education, it is
understandable that
the Director
Education cannot
fulfill all the
duties in the
education arena and
therefore a
sub-committee on
Education will be a
natural extension.
Only members of the
ICM may be co-opted
on any such
sub-committees.
National
Administration
Office
The administration
of the ICM is
conducted by the
National Office of
the ICM as provided
for in section 3 of
the Rules of
Membership of
the ICM. The
National Office
takes care of all
the administrative
functions of the
ICM.
National Executive
In terms of section
10.8 of the
Rules of Membership of the ICM, the combined
meeting of the Board
of Directors and the
Regional
Chairpersons will be
called the National
Executive Meeting.
In terms of section
10.18 of the
Rules of Membership of the ICM, the Board of
Directors may co-opt
any person, member
or Official of the
ICM to serve on the
National Executive.
This section
provides the means
for the National
Executive to co-opt
expertise to the
National Executive.
The National
Executive meets at
least twice a year
in order to discuss
and deliberate on
items of National
importance. This
meeting, amongst
other things, sets
the parameters and
goals for the year.
Regional Control
The regional control
of the ICM vests in
Regional Committees.
Members, who are
full members of the
ICM, can be elected
by the Regional AGM
to be members of the
Regional Committees
of the ICM. For
details, refer to
section 11.1 of the
Rules of Membership of the ICM. The role of the
Regional Committees
is to see to the
social welfare of
the members of the
ICM in a particular
region.
Regional Structure
Regional
Chairpersons
The Regional
Committees elects
Regional
Chairpersons from
members of the
Regional Committee.
Regional
Chairpersons may not
hold office for more
than 2 consecutive
years. For details,
refer to section
11.6 of the
Rules of Membership of the ICM. Regional
Chairpersons provide
direction to, and
ensure ongoing
contact with, all
the Regional
Committee members.
The Regional
Chairpersons
channels
instructions from
the National
Executive Meeting
and the Board of
Directors of the ICM
to the Regional
Committees. The
Regional
Chairpersons issues
notices convening
meetings at least
once a month.
Regional meetings
are controlled by
the Regional
Chairpersons in
order for the
meeting to be
concise and
productive. Regional
Chairpersons assist
with any portfolio
that requires
direction and
control. Regional
Chairpersons attend
the National
Executive meetings
and report back to
their regions.
Regional Committees
Each region of the
ICM has its own
Regional Committee
made up of no less
than 5 and no more
than 15 members. For
details, refer to
section 11.2 of the
Rules of Membership of the ICM. Portfolios are
as listed under the
heading "Portfolios
on Regional
Committees".
Portfolios on the
Regional Committees
Vice-Chairperson
The Vice-Chairperson
of a Regional
Committee of the ICM
is the right hand of
the Chairperson and
the most likely
candidate to be the
next Chairperson.
The Vice-Chairperson
ensures ongoing
contact with all the
Regional Committee
embers and
encourages
performance. The
Vice-Chairperson is
the liaison person
between the National
Office and the
Regional Committee.
The Vice-Chairperson
is the Convener of
all the regional
function committees
and acts as the
Regional Public
Relations Officer.
The Vice-Chairperson
acts as Chairperson
in the absence of
the Chairperson.
Secretary
The Secretary takes
minutes of all the
regional meetings
and ensures
distribution of the
minutes to all the
committee members
and National Office
by the 5th calendar
day of each month.
The Secretary
liaises
with National Office
as to the mailing of
invitations for
regional functions.
The Secretary
attends to the
communication and
distribution of all
agendas, minutes and
documents.
Functions Officer
The Functions
Officer arranges
venues, caterers,
speakers,
invitations and
controls in general
all the functions
staged by the
Regional Committees.
In the event that
more than one
committee member is
involved in a
function, the
Function Officer
will be the
Chairperson of such
function committee.
Training Officer
The Training Officer
will liaise with the
ICM Director
Training in order to
identify training
needs in the region.
All training needs
of the region will
be coordinated by
the Training Officer
of the region.
Education Officer
The Education
Officer will liaise
with the ICM
Director Education
to ensure that all
formal education
within the region
are controlled
within the pre-set
rules and
regulations. The
Education Officer
will visit all
credit management
students within the
region and attend
their graduation
ceremonies.
Membership Officer
The Membership
Officer will make
contact with new
members within the
region and hand them
their membership
certificates. The
Membership Officer
will be in control
of membership drives
and be responsible
to target
prospective members
and canvass them to
become members. It
is the
responsibility of
the Membership
Officer to liase
with the National
Office in order to
keep the National
database up to date
for their region.
Treasurer
The Treasurer of the
Region will liaise
with the Director
Finances on the cash
flow of the Region.
The Treasurer will
attend to payment of
all bills as and
when needed. Details
of all income and
expenditure of the
Region will be kept
up to date by the
Treasurer in
conjunction with the
Director Finances,
using the accounting
system of the
National Office.
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