July 2010

e-Voice of CREDIT

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2010 AND BEYOND....

In today’s difficult economic times the Debt Collection industry is experiencing strong growth. Is your department geared up to minimise your debt exposure? Do you have the necessary policies, procedures and check lists in place in order to ensure that a referral to a collection agency is the absolute last option?

A basic checklist would include (but not be limited to) the following:

Reviewing Credit, Billing and Collection Systems

Check List

1. Credit                                                                                                        

Yes / No

1.1 Review new customer / application form

 

1.2 Is it simple to understand and complete?

 

1.3 Does it clearly indicate who the legal entity is?

 

1.4 Is there a policy in place to ensure that for accounts over a certain level, authorisation levels are followed?

 

1.5 Is the completed and authorised form filed in a place of safekeeping?

 

1.6 Are the credit staff adequately trained?

 

2. Credit Vetting                                                                                              

 

2.1 Does your credit policy include a credit vetting procedure?

 

2.2 Confirm statutory details?

 

2.3 Are basic checks on phone numbers, work details, address etc., done?

 

3. Credit Terms                                                                                              

 

3.1 Have your terms been reviewed by top management  in the last three years?

 

3.2 Do they form part of the contract with the customer?

 

3.3 Minimum provisions
·         
Are the applicable laws / areas of legislation included?
·         
       Access to Information Act
·         
       New Companies Act
·         
       Consumer Protection Act
·         
Joint and several liability?
·         
Rights and exclusions?
·         
Add commissions and/or legal costs to the debt?
·         
Charges within those outlined in the NCA?

 

3.4 Are there written, comprehensive credit terms, covering all situations?

 

3.5 Are the terms incorporated in the sales procedures?

 

3.6 Are the terms readily understood by the staff dealing with the customers?

 

4. Credit Supervisor / Manager                                                                                               

 

4.1 Is the Credit Supervisor / Manager empowered to do the job in terms of:
·         
Authority?
·         
Time?      
·         
Resources?

 

5. Invoice                                                                                             

 

5.1 Is the invoice:
·         
Easy to read?
·         
Clearly defines the services/goods provided?
·         
Meets with SARS approval in terms of the VAT Act

 

5.2 Are the payment details clearly provided?

 

5.3 Are various payment methods provided for?
·         
Credit Cards?
·         
Direct Bank Transfer / EFT?
·         
Manual Payments / COD / Cheque?

 

5.4 Are settlement discounts clearly indicated and communicated?

 

6. Collections Processes                                                                 

 

6.1 Does your credit policy include a written collections procedure?

 

6.2 Is the collections team adequately resourced?

 

6.3 Is the collections team adequately trained?

 

6.4 Are there processes to handle queries?

 

6.5 Are there processes (AOD) to handle re-scheduling of payments?

 

6.6 Does interest get added as part of the system?

 

7. Reporting                                                              

 

7.1 Does the reporting system adequately cover:
·         
Easy to obtain printout of delinquent accounts (exception reporting)?
·         
Percentage of ledger in different categories?
o        
Overdue by 30 days?
o        
Overdue by 60 days?
o        
Overdue by 90 days etc.?
o        
Referred to collection agency / Litigation?

 

8. Referral to collection agency                                                                

 

8.1 Is there a defined point for overdue accounts to be automatically handed over?  
8.2 Can referrals be effected online (lawyer, debt collection agent)?  
8.3 Does the collection agency work on a no recovery, no charge basis?  

8.4 Is the reporting back from the lawyer / collection agency useful and regular, or perhaps non-existent?

 

To pay, or not to pay?

Consumers could use debt counselling as an excuse for not meeting their payment obligations, the national credit regulator (NCR) says. "Such behaviour is creating significant risk to mortgage banks in particular and could promote a culture of non-payment, even amongst high income consumers," NCR chief executive Gabriel Davel said in a statement.

This followed the release of an interim report by the NCR task team chaired by advocate Neville Melville, the previous Banking Ombudsman. "In December 2009 the national credit regulator established a Task Team on debt counselling to provide solutions to the bottlenecks in the debt review process," Davel said. The task team engaged with all the different stakeholders, from mainstream banks and retailers to debt counsellors.

"While the team found that debt counselling played an important role in assisting consumers during the financial crisis, it highlighted a number of challenges which affect the efficient functioning of the system," Davel said. The task team developed a number of proposals which it believed could make a significant improvement in resolving the backlogs.

Based on the NCR’s statistics at the end of March 2010, 1642 debt counsellors were registered with the NCR and over 160,000 consumers had applied for debt counselling, Davel said. The monthly payments to creditors by people under debt counselling exceeded R160 million. This had increased significantly over the past months, from only R11m in June 2008, he said. Through its consultations with different stakeholders, the task team identified a number of problems.

These included delays in the finalisation of debt counselling hearings in the magistrates courts, mostly as a result of uncertainty on the interpretation of the relevant sections of the national credit act.

There had also been delays and non-compliance by debt counsellors as well as delays by credit providers, often caused by weaknesses in the policies and procedures for dealing with debt counsellors. According to the report, problems related to the receipt and distribution of payments by consumers had also arisen.

"The task team found that debt counselling has assisted consumers to deal with the negative impact of the financial crisis and the resultant job losses and negative impact on incomes," Davel said. It might also have helped to curtail repossessions and in preventing a decline in the housing market, he said. The report noted that a recent survey found that more than 79 percent of consumers were happy with the outcome of the debt counselling process.

"This is an encouraging sign," Melville said.

"We urge all the affected parties to contribute to establishing an effective debt review process, in order to deal with the impact of the financial crisis in a responsible manner, while protecting consumers and minimising any negative impact on the financial sector." The task team proposed that credit providers improve their policies and procedures.

There should be greater co-operation between different business units in restructuring debt and improved administration to ensure that credit providers did not delay the conclusion of cases.

Debt counsellors needed to be more consistent in performing affordability assessments.

The report recommended that they introduce standards to ensure that realistic debt restructuring proposals were developed.

"The task team noted that many of the problems relate to differences in the interpretation of the act. "This has a huge impact on the implementation of debt counselling and there is an urgent need to effect the necessary amendments to the act," Melville said. More...

Large-scale frost damage hits crops
Jul 19 2010
21:49
Hennie Duvenhage

 Cape Town - Cold weather and frost have slashed vegetable and subtropical fruit production, while the prices of some produce have rocketed by as much as 200%.
Charles Park of the Johannesburg Fresh Produce Market said the supply of tomatoes on the market is 34% down due to cold weather damage. Tomato prices have risen 205%.

Smaller quantities of beans, carrots and beetroot are being delivered to the market, but in the case of beetroot the price has shot up more than 200%.
Read More...

Companies Act, 2008 - Disclosure of beneficial interests in securities

Creamer Media Reporter

This article deals with provisions in the Companies Act, 2008 (the "new Act") relating to recording and disclosure of information relating to beneficial interests in securities. The South African government has announced that the new Act will replace the Companies Act, 1973 (the "existing Act") later this year. 

Section 56 of the new Act provides for disclosure of beneficial interests in securities. The term "securities" is defined so as to include shares, debentures and derivatives whether listed (i.e. exchange traded) or unlisted (i.e. off-exchange. Read More...

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Protection of franchising brands
BOWMAN GILFILLAN Published 26 Jul 2010

The most valuable asset in most franchise systems is the brand. Amazingly, it is in many instances not properly protected. To obtain competent protection for a brand, it is necessary to register all the trade marks, parts or aspects thereof which form part of the brand, at the South African Trade Marks Registry or at the relevant country or regional registry.

In terms of our Trade Marks Act the definition of a trade mark is extremely broad and will include any sign capable of distinguishing the relevant goods or services from those of others. This will include a word, name, slogan, logo, label, packaging, colour or colours, the shape and configuration of a product, any design or ornamentation thereof and any combination of all the aforegoing. Read More...

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